Mission: Strengthen the rural communities of the John C. Fremont Healthcare District to maximize health through partnership and philanthropy. 

Vision: A healthy, well-informed community. 

EXECUTIVE ADMINISTRATOR 

POSITION TYPE: CONTRACTOR

CONTRACTOR OPPORTUNITY SUMMARY:

The JCF Hospital Foundation is seeking a contractor to execute a variety of time-limited and ongoing projects in support of the Foundation’s mission.  The contractor will function as the Foundation’s “Executive Administrator” (EA) supporting and implementing the activities of the Foundation in coordination with leadership to advance the goals of the Foundation, JCF Healthcare District (District), and community health. The EA manages day-to-day operations, executes fundraising initiatives, and assists with strategic planning while promoting the mission, vision, and values of the Foundation. This position is not a full time employee, but a 1099 contractor. This is a remote position, but will require a substantial “on-the-ground” presence.

MAJOR FUNCTIONS: 

Administrative Coordination:

• Advances the Foundation's mission, vision, and values to internal and external partners and the general public

• Coordinates operations and facilitates the effective use of human/financial resources of the Foundation

• Prioritizes and executes multiple projects to achieve objectives

• Coordinates and supports volunteer activities

• Collaborates with the Foundation's partner teams and boards, particularly with the District's Capital Campaign Fundraiser staff

• Maintains and organizes the Foundation's documents, including its shared Google drive

Donor/Partner Relations & Fundraising:

• Administers the Foundation's donor database

• Processes and coordinates gift acknowledgments

• Collaborates with the Foundation Board and District staff to document equipment needs for donor consideration

• Supports fundraising targets and timeline achievement

• Grant Writing: prepares and submits grant applications 

• Builds and maintains positive relationships with donors and Foundation partners

• Coordinates fundraising initiatives including, but not limited to, direct mail, campaigns, special events, and planned giving

• Partners with the Foundation's Events Committee on the annual Black and White Ball and other fundraising events

Strategy, Planning, and Execution:

• Implements and tracks strategic plan progress, preparing regular reports including annual report

• Works with Board committees on annual budget, communications, and marketing plans

• Serves as a main point of contact for the community for media and communications

• Coordinates with the District on fundraising priorities and calendar alignment

Communications:

• Implements communications, marketing, and media plans

• Represents the organization professionally, delivering strategic messages

• Drafts Foundation correspondence

• Creates and shares social media posts, writes and submits press releases, and in all ways maintains social media presence and media relations

Board Relations:

• Provides comprehensive information to the Board for informed decision-making

• Supports Board meetings through email communication and document creation/organization such as board agendas and minutes

Financial Management:

• Maintains donation stewardship protocols

• Entering data into Quickbooks as part of operational support

• Supports annual operating budget implementation

• Prepares comprehensive financial reports for board meetings using Quickbooks

• Ensures compliance with regulatory and reporting requirements

• Coordinates with the Giving Committee on grant requests  

IF YOU WORK WITH US, YOU ARE:

• Dedicated to the vision, mission, and values of the JCF Hospital Foundation

• A team-oriented self-starter

• Compassionate and approachable

• Detail-oriented and adaptable with strong problem-solving abilities

• Goal-focused and results-driven

• People-oriented and engaged in your community

• An effective communicator, both verbally and in writing

• A positive representative of the healthcare community

• Highly organized and collaborative

EDUCATION AND EXPERIENCE

The Foundation seeks a highly experienced administrative professional with fundraising experience. The ideal candidate will have experience supporting fundraising initiatives and campaigns. Strong writing and communication skills are essential, and writing samples and proof of fundraising success will be required.

REQUIREMENTS

The EA will need to have the ability to work independently, remotely, and be self directed. The Foundation does not have a physical office, but meetings at the District and/or other locations will be required from time to time. Ideally, the EA will live in or near Mariposa County and have a flexible schedule that will enable them to support the Foundation during events that may occur at a variety of times. 

COMPENSATION

The successful contractor will be compensated at $2,500 per month. Contractors are expected to dedicate 80 +/- hours per month in support of the Foundation. The work is project based and contractors will have extensive flexibility in executing work projects. 

All qualified applicants will be considered regardless of race, color, religion, ancestry, national origin, age, gender, marital status, sexual orientation, medical condition, or physical disability.